Pick the example that matches your situation.

Standard Two Weeks Notice

Hi [Manager],

Please accept this email as formal notice of my resignation from [Company]. My last day will be [Date], two weeks from today.

I'm grateful for the opportunities I've had here and happy to support a smooth handoff. Let me know how I can help.

Best, [Your Name]

Immediate / Short Notice

Hi [Manager],

Due to [unforeseen circumstances / a family situation], I need to resign effective [Date]. I understand this is short notice and I'm sorry for the inconvenience. Happy to do whatever I can to support a quick handoff.

Best, [Your Name]

Retirement

Hi [Manager],

After [X years] at [Company], I've decided to retire. My last day will be [Date].

It's been a privilege to be part of this team. I'm grateful for the opportunities and growth.

Best, [Your Name]

Career Pivot

Hi [Manager],

Please accept this as formal notice of my resignation. My last day will be [Date].

I've decided to pursue a new direction in [field], which means leaving my role at [Company]. Grateful for the experience and ready to support the handoff.

Best, [Your Name]

Return to School

Hi [Manager],

Please accept this as formal notice of my resignation. My last day will be [Date], two weeks from today.

I've been accepted to [program] at [school] and will be returning to school full-time. Grateful for everything I've learned at [Company]; happy to help with handoff.

Best, [Your Name]

What's universal

  • Formal notice statement
  • Last day
  • Brief gratitude
  • Offer to help with handoff
  • Sign off

What's different per scenario

  • Immediate notice: acknowledge the inconvenience.
  • Retirement: mention years of service.
  • Career pivot: brief mention of new direction.
  • School: mention the program (optional).

What never goes in

  • Reasons that imply criticism of the company
  • Complaints about colleagues
  • New employer's name (private)
  • Long emotional content

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For more: short resignation letter, simple resignation letter, letter of resignation template.