Letter of Resignation Template (Free Download)

The template:

Hi [Manager],

Please accept this email as formal notice of my resignation from [Company]. My last day will be [Date], two weeks from today.

I'm grateful for my time at [Company] and the opportunities I've had on the [Team] team. Happy to support a smooth handoff over the next two weeks.

Best, [Your Name]

Copy. Edit. Send.

Variations

Standard:

"Please accept this as formal notice. My last day will be [Date]. Happy to help with handoff."

Warm:

"It's been a meaningful chapter for me. Please accept this as my formal two weeks' notice; last day [Date]."

Brief:

"Formal notice of resignation. Last day [Date]."

What to include

• Formal notice statement
• Last day
• Brief gratitude (optional)
• Offer to help (optional)
• Sign off

What to skip

• Reason for leaving (verbal only)
• New job details
• Complaints
• Personal life details

Delivery sequence

1. Verbal conversation with manager (in person or video).
2. Send this letter immediately after, same day.
3. Tell your team after manager has been notified.
4. Document handoff for each ongoing project.

After

HR will reach out for offboarding. Standard process.

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For more: resignation letter example, simple resignation letter, how to write a resignation letter.