Workplace Coordinator (Part-Time Contract) - Job ID: WPC
On-sitePrinceton, New Jersey, United States
Job Summary
Welcomes guests and employees at the front desk, issues door badges, and directs visitors to meeting locations. Maintains pantry and office supply inventories while coordinating with vendors for janitorial and catering services. Follows daily opening and closing procedures, assists facility management with repair services and contractors, and receives, sorts, and distributes mail and deliveries. Responds to workplace service requests in the ticketing system, creates weekly updates in Bright Author and Microsoft Teams, and completes expense reports. Based in Princeton, NJ, this part-time role requires office attendance Tuesday through Thursday from 9:30am to 3:00pm.
Required Qualifications
- Minimum of 2-3 years of experience in reception or customer service role
- Ability to lift 40 lbs
- Office attendance required Tuesday – Thursday, core hours are 9:30am-3:00pm
- Team player, who partners well with others
- Highly organized, with attention to detail
- Dynamic and able to take on complete tasks swiftly and thoroughly with sophistication and professionalism even when scheduling conflicts occur
- A high degree of professionalism and demonstrated ability to maintain confidentiality
- Demonstrated proficiency with key administrative tools including Outlook, Word, Excel
- Great verbal and communication skills, provide strong customer service to internal and external stakeholders
- Able to work independently and with a team
Desired Qualifications
- Preferred experience with systems, but not required: Microsoft Suite / Teams
- Preferred experience with systems, but not required: Concur / Expense reports
- Preferred experience with systems, but not required: Brivo / Badge creation
- Preferred experience with systems, but not required: Bright Author / Monitor signage uploads
- Preferred experience with systems, but not required: Angus, OfficeSpace / facilities ticketing systems
- Preferred experience with systems, but not required: Ordering Staples, Amazon, catering sites etc.
- Preferred experience with systems, but not required: UPS / shipping services
- Preferred experience with systems, but not required: Canva
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