Workplace and Company Operations Manager (m/f/d)
HybridMunich, Bavaria, Germany
Job Summary
Drive office organization and front desk management by serving as the central contact for daily operations, phone and mail, and coordinating cleaning teams and facility maintenance. Oversee the entire vehicle fleet, managing leasing, acquisitions, and maintenance while automating processes with modern tools. Plan business trips, hotel bookings, and appointments, alongside organizing internal team gatherings and company-wide celebrations. Act as the on-site point of contact for invoice and documentation collection, checking cost centers and uploading invoices to the expense management system. Ensure workplace safety by strictly adhering to and optimizing health and safety regulations. Coordinate external vendors, tradespeople, and building managers to maintain smooth site operations. Continuously evaluate internal administrative workflows, digitizing and streamlining manual tasks using Notion, Claude, and Google Workspace. Work onsite at the Munich office 4-5 days per week, supporting RobCo's rapid scaling in autonomous industrial robotics.
Required Qualifications
- Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience.
- Several years of experience in Office Management or Workplace Operations.
- Strong track record in process automation and documentation tools to digitize operations like fleet management.
- High proficiency with tools like Notion, Moss, and Google Workspace.
- Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week).
- Very good English skills and fluent German language skills (written and spoken)
- Strong ownership mindset
- Hands-on mindset
- Pragmatic working style
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