Wealth Management Investment Solutions, Fund Administration Team, Vice President
On-site · New York City, New York, United States
Job Summary
Lead project management for onboarding of sub-advisors, new product development, and implementation of regulatory changes in the 1940 Act mutual fund space, ensuring timely governance and cross-functional alignment. Drive evaluation and approval of new asset classes, oversee automation and process-improvement initiatives using Excel, Python, and VBA, and manage vendor oversight across fund administrator, custodian, fund accounting, and transfer agents. Oversee sub-advisor due diligence, valuation oversight, and performance attribution narratives for senior stakeholders; support financial statements, regulatory filings (N-PORT, N-CEN), audit coordination, and disclosure control procedures. Collaborate with Portfolio Management, Risk, Legal, Compliance, Product Development, Investor Relations and Risk on complex mutual fund questions and matters related to the Fund Administration team’s service providers. Highly proficient in Excel with Python/VBA for data analysis and process automation; strong written and verbal communication for executive audiences.
Required Qualifications
- 10+ years of experience within financial services with significant exposure to mutual fund operations, fund administration, and/or asset or wealth management platforms
- Strong knowledge of managed products (mutual funds, ETFs, UCITS) and the regulatory frameworks governing 1940 Act registered investment companies
- Demonstrated project management experience leading cross-functional initiatives such as product launches, sub-advisor onboarding, or regulatory change implementation, with evidence of on-time delivery and risk/issue governance
- Experience with vendor oversight of fund administrators, custodians, fund accountants, transfer agents, and other critical service providers, including escalation management and service improvement delivery
- Advanced proficiency in Microsoft Excel; working experience with Python and/or VBA for data analysis, workflow automation, and control enhancement
- Strong analytical and quantitative skills, with the ability to interpret complex fund data, performance attribution outputs, and operational metrics to drive decisions and improve processes
- Excellent communication, presentation, and stakeholder management skills, including the ability to synthesize technical details into executive-ready narratives and decision points for senior audiences
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