VML & Ogilvy | Executive Assistant, Japan
Hybrid · Tokyo, Tokyo, Japan
Job Summary
Executive Assistant to senior leadership within WPP Creative Japan in Tokyo. The role involves managing complex calendars and scheduling across multiple senior stakeholders and time zones, coordinating internal and external meetings, arranging domestic and international travel, handling expense processing and administrative documentation, preparing meeting materials, and supporting leadership communications. Additional responsibilities include coordinating Townhall and Exco meetings, cross-functional activities, presentation preparation, and providing operational support for internal initiatives. The candidate will welcome client visits, manage executive hospitality arrangements, and identify operational gaps. Requirements include 5+ years in an international/fast-paced environment, ability to support multiple senior executives, excellent organization and communication skills, fluency in native Japanese and business English, and proficiency with Microsoft Office and Google Workspace. The role is described as hybrid, with offices in Japan.
Required Qualifications
- 5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment
- Experience supporting multiple senior executives simultaneously
- Strong organizational and multitasking abilities with excellent attention to detail
- Ability to manage competing priorities and work independently with minimal supervision
- Strong interpersonal and communication skills
- Comfortable working in a matrixed and evolving organization
- Proficiency in Microsoft Office, Google Workspace, and common collaboration tools
- Native-level Japanese proficiency
- Business-level English proficiency
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