Visual Merchandising Administrative Coordinator
$65,000–$65,000 year
RemoteUnited States
Job Summary
Monitor and validate the Visual Merchandising calendar, communicating schedule changes and timeline adjustments to stakeholders. Support VM project teams with administrative, documentation, and operational tasks to ensure efficient project execution and workflow management. Research, coordinate, and source travel arrangements for management approval, including transportation and lodging. Build and maintain Monday.com boards and automations, while assisting in processing purchase orders, invoices, and tracking vendor payments. Collaborate with cross-functional teams to coordinate vendor onboarding, asset inventory tracking, and freight shipments. Facilitate clear communication between departments by scheduling meetings, preparing materials, and distributing reports. This role supports the Visual Merchandising team in ensuring seamless execution of merchandising initiatives across retail and wholesale locations.
Required Qualifications
- 1–3 years of relevant experience in project management, or a similar administrative support role
- Proficient personal computer skills, including the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform word processing, bookkeeping, and data entry
- Ability to clearly, concisely, and professionally communicate verbally and in writing
- Some analytical ability to gather and summarize data, find solutions to various administrative problems, and prioritize work
- Strong organizational skills including the ability to simultaneously manage multiple projects and details
- Must be detail-oriented and well organized
- Self-motivated with excellent written and verbal communication
- Ability to prioritize, solve and close issues
- Formulate action plans quickly and implement solutions effectively through critical decision-making
- Ability to achieve results by expanding job functions
- Ability to meet deadlines
- Ability to perform work on a computer for extended periods, including frequent use of a keyboard, mouse, and video conferencing platforms
- Ability to communicate effectively through written, verbal, and virtual communication methods
- Ability to organize, prioritize, and manage multiple projects, tasks, and deadlines simultaneously
- Ability to maintain attention to detail and accuracy while handling confidential or sensitive information
- Ability to analyze information, solve problems, and exercise sound judgment independently
- Ability to adapt to changing priorities and work effectively in a fast-paced, remote environment
- Ability to remain seated or stand in a stationary position for prolonged periods, with the ability to move about as needed during the workday
- Ability to lift or move up to 10 pounds occasionally (e.g., office supplies or equipment), if applicable
- Requires a reliable high-speed internet connection and a workspace that supports productivity, confidentiality, and virtual collaboration
- Regular participation in virtual meetings using video conferencing technology
- May require occasional flexibility in work hours to accommodate meetings across time zones, if applicable
Desired Qualifications
- Experience in Visual Merchandising, retail design or design-related environment is strongly preferred
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