Virtual Assistant - 20289
RemotePhilippines or South Africa
Job Summary
Manage calendars for multiple executives, schedule internal and external meetings, and coordinate appointments while resolving scheduling conflicts. Arrange business travel, itineraries, and accommodations, and prepare expense reports for submission through Expensify. Maintain and update Salesforce records, organize Outlook calendars and email workflows, and support general administrative and back-office tasks. Coordinate follow-ups to ensure action items are completed and provide day-to-day support as business priorities evolve. This part-time role (20 hours/week) in EST requires 2+ years of experience with Outlook, Salesforce, and Expensify.
Required Qualifications
- 2+ years of experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant
- Strong experience with calendar management, meeting coordination, and travel planning
- Proficiency with Outlook, Salesforce, Expensify, and Microsoft Office or Google Workspace
- Strong written and verbal English communication skills
- Ability to support multiple executives and manage competing priorities
Desired Qualifications
- Experience supporting founders or senior leadership teams
- Experience in startup or high-growth environments
- Familiarity with travel booking and expense management processes
- Ability to quickly learn new systems and tools
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