Vice President, Event Management
On-siteChicago, Illinois, United States or Los Angeles, California, United States
Job Summary
Develop and execute a comprehensive annual events calendar aligning with business development, marketing, and employee engagement objectives. Partner with the Head of Marketing and Chief Revenue Officer to design and deliver client events that strengthen relationships and elevate the Portage Point brand. Lead end-to-end planning for internal gatherings such as the Annual Team Meeting, Managing Director Offsite, and Holiday Party. Manage all aspects of event logistics, including venue sourcing, vendor selection, contract negotiation, budgeting, and onsite execution. Ensure every event reflects the firm's brand voice, values, and visual standards while tracking budgets and forecasting costs. Conduct post-event evaluations analyzing performance metrics and ROI to identify improvements. Collaborate with cross-functional teams for day-of execution and logistical coordination. Create and maintain standard operating procedures, approval workflows, and communication protocols. Maintain awareness of industry best practices in event strategy and hospitality. Support the Marketing team with other strategic initiatives as needed.
Required Qualifications
- Bachelor's degree from a top undergraduate program
- Located in or willing to relocate to Chicago, Dallas, Los Angeles or New York
- Invested in a team-based culture, motivated to collaborate in office four days per week and willingness to travel, approximately 20% to 25%, to execute events in multiple markets
- Six plus years of experience and at least four years in investment banking, professional services or private equity
- Proven success developing event strategies that align with business development, client engagement, brand and internal engagement objectives
- Demonstrated ability to work with executive leadership and cross-functional teams to drive consensus, decision-making and flawless event execution
- Exceptional organizational skills with the ability to manage multiple complex projects, priorities and deadlines simultaneously
- Experience building and managing six-figure event budgets, negotiating vendor contracts and ensuring ROI-driven spend
- Understanding of client relationship dynamics and comfort hosting high-profile executives
- Strong aesthetic judgment and ability to translate brand identity into experiential design
- Familiarity with event management and marketing platforms (e.g. Cvent) and comfort using data and analytics to evaluate success
- Calm under pressure with a proactive, solutions-oriented mindset and willing to pivot quickly as priorities shift
- Superior written and verbal communication skills, including executive-ready presentation and reporting skills
- Proven ability to thrive in lean, fast-moving teams
- High attention to detail, responsiveness and ownership mindset
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