Vendor Relations & Data Specialist, Purchasing Services, Administration & Finance
On-siteMain, Wales, United Kingdom of Great Britain and Northern Ireland
Job Summary
Maintain and update supplier records in the PACE system to support purchasing and direct payment activities, ensuring accuracy, completeness, and compliance with University requirements. Review supplier requests and supporting documentation to validate information prior to system entry, then prepare requisitions for conversion into purchase orders for decentralized departments. Serve as a primary shared services contact for supplier-related questions from campus units and external suppliers while collaborating with Accounts Payable to resolve payment and data issues. Participate in supplier data validation, audit, and cleanup efforts to improve data integrity and strengthen internal controls. Assume ownership of at least two defined work processes, including maintaining job aids and reference materials to reflect policy or system changes.
Required Qualifications
- Bachelor's Degree in business, finance, supply chain, information systems, or a related field
- Four (4) years of relevant education, experience and/or other specialized training
- Demonstrated administrative or operational experience in a professional office environment
- Experience maintaining data or records in an enterprise financial or administrative system
- Experience following defined procedures and maintaining accurate documentation
- Experience providing customer service or operational support to internal stakeholders
- Experience supporting supplier onboarding, vendor maintenance, or master data functions
- Experience working with SAP or other enterprise resource planning (ERP) systems
- Familiarity with direct payment processes or payments to individuals
- Experience supervising or directing student employees
- Experience working in higher education or the public sector
- Experience documenting processes or creating job aids or reference materials
- Experience working in a shared services or centralized support environment
- Strong attention to detail, problem‐solving skills, and a continuous improvement mindset
- Must be able to lift 50 lbs
Desired Qualifications
- Experience supporting supplier onboarding, vendor maintenance, or master data functions
- Experience working with SAP or other enterprise resource planning (ERP) systems
- Familiarity with direct payment processes or payments to individuals
- Experience supervising or directing student employees
- Experience working in higher education or the public sector
- Experience documenting processes or creating job aids or reference materials
- Experience working in a shared services or centralized support environment
- Strong attention to detail, problem‐solving skills, and a continuous improvement mindset
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