Vendor Event Coordinator
On-siteMoraine, Ohio, United States
Job Summary
Coordinate vendor contracts, insurance certificates, and delivery schedules while acting as the primary point of contact for external vendors. Execute assigned setup and teardown workflows, manage day-of registration, asset distribution, and catering logistics, and serve as the on-site problem solver for any operational emergencies. Maintain internal systems with accurate attendance lists, vendor logs, and post-event metrics, then assist with invoice organization, purchase order tracking, and budget reconciliation. Gather feedback from attendees and team members to support comprehensive data quality and post-event evaluations. Ensure all training materials in WinUniversity are updated to meet general content standards.
Required Qualifications
- Associates degree in Event Management, Hospitality, Communications, or a related field
- Relevant experience considered in lieu of a degree
- 3-5 years of experience as an Events Coordinator or similar role
- Proficient in Microsoft Office Suite, Google Suite, and event management software
- Ability to work flexible hours, including evenings and weekends, as needed
- Ability to travel approximately 30% of the time
Desired Qualifications
- Bachelors Degree in Event Management, Hospitality, Communications, or a related field
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