Vendor Administrator
On-site · Charlotte, North Carolina, United States
Job Summary
Vendor Administrator responsible for creating and maintaining vendor records in Yardi for all vendors at all properties. This role manages vendor relationships by responding to questions about setup and compliance, working with site staff to ensure communication to vendor aligns with company policy, and facilitates continued compliance throughout the course of the company’s relationship with the vendor. Duties include: managing the vendor inbox and responding within 24-48 hours, obtaining new vendor information and sending invitations to set up VendorCafe/VendorShield accounts, assisting vendors with setup, reviewing vendor setup status and communicating with internal teams to remedy issues, consistently monitoring vendor records to keep them up-to-date (removing duplicates, managing inactive vendor indicators, updating defaults), liaising with risk management to ensure vendor compliance, and performing other duties as assigned by the supervisor or for business operations.
Required Qualifications
- Education: High School Diploma
- Experience: 2+ years of vendor management, accounts payable, or financial experience (or equivalent combination of education and experience)
- Proficient in financial management software (Yardi, MRI, QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization
- Detail-oriented with a high degree of accuracy and analytical problem-solving skills
- Proactive, self-motivated, and able to prioritize and manage multiple tasks in a fast-paced environment
- Commitment to integrity, ethics, and professionalism in all aspects of work
- Preferred Qualifications: Education: Associates’s degree in Accounting, Finance, or related field
- Proficient in financial management software (Yardi, MRI, QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint)
Desired Qualifications
- 2+ years of vendor management experience
- experience with accounts payable or financial processes
- proficiency in Yardi, MRI, QuickBooks
- strong communication and interpersonal skills
- detail-oriented with analytical problem-solving ability
- proactive and able to manage multiple tasks in a fast-paced environment
- commitment to integrity and professionalism
- Associate's degree in Accounting, Finance, or related field (preferred)
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