USAREC MEPS Recruiting General Clerk III
On-sitePearl Harbor, Hawaii, United States
Job Summary
Receive, review, organize, and process applicant records, enlistment packets, medical documentation, waivers, and source documents. Report incoming correspondence and scan required documents into MIRS and other Government systems. Review records for accuracy, completeness, and consistency while maintaining medical logs, suspense files, and tracking reports. Track medical waivers, consultations, and deadlines, conducting follow-ups every 72 business hours until issues are resolved. Monitor applicant status across MIRS, MHS Genesis, and Recruiter Zone systems to verify data and support service-processing actions. Communicate daily with Guidance Counselors, recruiters, and medical personnel to keep the Senior Guidance Counselor informed. Prepare correspondence and reports using established Army formats. Work Monday through Friday, 0800-1700 local time, with schedules varying based on MEPS requirements.
Required Qualifications
- High school diploma or GED
- Minimum of one year of administrative, clerical, records-management, customer-service, data-entry, medical-records, or office-support experience
- Experience reviewing documents, maintaining electronic files, and managing spreadsheets, tracking logs, suspense actions, or similar records
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and standard office equipment
- Strong organizational, data-entry, written communication, grammar, spelling, punctuation, and customer-service skills
- Ability to manage multiple records and deadlines and communicate professionally with military, civilian, medical, recruiting, and contractor personnel
- Ability to learn Government information systems and Army applicant-processing procedures
- Ability to read, write, speak, and understand English
- Must be a United States citizen
- Must obtain and maintain required federal suitability, background, installation-access, Common Access Card, and Government system-access eligibility
- Must complete required cybersecurity, HIPAA, Privacy Act, OPSEC, antiterrorism, iWatch, and local installation training
- Must comply with all requirements for handling applicant records, medical information, PII, PHI, and CUI
- Must be able to work on-site in an administrative office environment, sit or stand for extended periods, operate office equipment, and lift or move routine files, supplies, and equipment
- Must be available during normal MEPS operating hours and support reasonable schedule adjustments based on workload or Government requirements
Desired Qualifications
- Two or more years of related administrative, personnel-processing, records-management, or medical-records experience
- Prior experience supporting MEPS, Army recruiting, military personnel processing, medical records, human resources, or another Government program
- Experience with MIRS, MHS Genesis, Recruiter Zone, ARISS, Guidance Counselor Redesign, SharePoint, or electronic records-management systems
- Associate degree in business administration, office administration, health information management, human resources, or a related field
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