UNAVAILABLE
$77,800–$116,600 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Monitor Prism work orders, update vendor contact lists, and manage the Hines share drive. Conduct daily commissioning walkthroughs and site inspections to identify deficiencies, then coordinate resolution for all LOB requests. Create purchase orders in Coupa, verify and file COIs, and close out open work orders. Handle phone calls, prioritize emails, and complete new-hire office onboarding including technology access. Act as an ambassador for hospitality by greeting guests and ensuring the property is welcoming and well-maintained. Submit stretch assignments to senior leadership and maintain a personal daily do list.
Required Qualifications
- High school diploma or GED from an accredited institution
- Two or more years in an administrative support role in a professional office environment
- Supervisory experience
- Interpersonal skills necessary to effectively communicate with a variety of individuals, including outside vendors
- Strong computer and systems knowledge
- Ability to produce Power Point presentations
- Ability to appropriately handle sensitive or confidential information
- Ability to prioritize work, meet deadlines and concentrate on detail in a fast-paced work environment
- Ability to cooperate in a team environment
- Normal office environment; occasional exposure to outside environment (exterior building inspections)
- Ability to lift, carry and push weight up to 25 pounds
- Ability to walk stairwells
- Flexibility to work occasional weekends when needed
Desired Qualifications
- Supervisory experience is strongly preferred
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