UNAVAILABLE
$65,000–$75,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Process and track tenant rent payments, utilities, and building service receivables while monitoring aging reports and coordinating with tenants to resolve discrepancies. Review, code, and process vendor invoices, ensuring proper approvals and maintaining accurate Accounts Payable records. Maintain and track service contracts, including expirations and renewals, while assisting in preparing and routing contracts for execution. Support the property management team with general administrative tasks, including managing conference room reservations, updating contact lists, and coordinating vendor services for facilities operations.
Required Qualifications
- High School Diploma or equivalent from an accredited institution
- Two or more years in an administrative support role in a professional office environment
- Work indoors approximately 95% of the time and outdoors 5% of the time
- Work overtime as business needs deem appropriate
- Manage Conference Room reservation book
- Verify, approve, and file COIs for vendors
- Update LOB, Vendor and Staff Contact lists
- Maintain office systems, phones, filing, supply orders, and general office organization
- Assist with LOB Requests
- Help coordinated in-house and outside vendor services related to the facilities operations
- As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
- Uploads documents, including invoices, certificates of insurance, to SharePoint
- Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management
- Excellent customer service skills
- Strong attention to detail and follow-through skills in a fast-paced environment
Desired Qualifications
- Bachelor's degree preferred
- Advanced knowledge of Microsoft Office, strong Excel experience
- Coupa experience preferred
- Budgetary and invoice coding experience preferred
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