Trust Accounting Specialist
$85,000–$104,000 year
On-siteJupiter, Florida, United States
Job Summary
Review and validate trust disbursement requests from Filevine against settlement statements, then map and code transactions to NetSuite accounts. Validate check images in the RDC staging queue, confirm client and bank details, and initiate ACH and wire transactions. Perform client-level trust reconciliations across active state jurisdictions, research discrepancies, and prepare reconciliation schedules for audit support. Monitor trust balances and exception queues, escalating issues while partnering with legal, finance, banking, and AP teams to resolve complex trust problems. Recommend process improvements and automation opportunities within daily workflows. This detail-oriented role supports internal and external audits and State Bar compliance reviews, with a career path leading to Senior Trust Operations Specialist.
Required Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent experience
- 3+ years of experience in accounting, financial analysis, treasury, banking operations, trust operations, escrow, or related financial functions
- Strong understanding of accounting principles, reconciliations, and financial controls
- Intermediate to advanced Excel skills, including PivotTables, lookup functions, and working with large datasets
- Strong analytical, organizational, and problem-solving skills with high attention to detail
- Excellent communication skills with the ability to work cross-functionally
Desired Qualifications
- Experience with attorney trust accounting, IOLTA, escrow, or banking operations
- Experience with NetSuite, Filevine, or similar ERP / case management systems
- Experience supporting audits, compliance initiatives, or financial reporting
- Knowledge of State Bar trust accounting requirements or other regulated financial environments
- Familiarity with ACH origination and electronic payment workflows
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