Trade Show & Event Management Specialist
RemoteUnited States
Job Summary
Coordinate internal and external client-facing events, serving as lead planner for smaller Tier 3 initiatives while supporting senior managers on larger projects. Manage end-to-end logistics including venue sourcing, vendor onboarding, contract processing, and payment tracking. Oversee registration setup, attendee communications, and on-site operations such as transportation, setup, and tear-down. Review manifests, registration data, and rooming lists for accuracy, and track budgets to identify discrepancies for escalation. Collect post-event feedback and facilitate communication among internal teams and partners. Travel approximately 50% of the time, including international destinations, to support on-site execution.
Required Qualifications
- Bachelor's degree or equivalent
- Minimum of 5 years of experience in event planning, event operations, or event coordination roles
- Proficiency with event management, registration, and budgeting tools, with a strong emphasis on Cvent
- Understanding of operational workflows supporting internal events, external client‐facing events, and trade shows, including contracts, payments, vendor coordination, and on‐site logistics
- Ability to manage multiple support tasks, timelines, and priorities simultaneously
- Experience working with vendors and internal teams to support contracting and payment processes
- Strong accuracy when managing registration data, attendee lists, rooming lists, and financial documentation
- Clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders
- Basic experience supporting event budget tracking and reconciliation
- Ability to respond effectively to changing priorities and on‐site needs in a fast‐paced event environment
- Willingness and ability to travel approximately 50% of the time to support on‐site event execution including international travel
Desired Qualifications
- CMP (Certified Meeting Professional) certification
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