THRIVE Administrative Assistant
$49,920–$49,920 year
On-siteMadison, Wisconsin, United States
Job Summary
Send, receive, and distribute communications per established policies. Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations. Serve as the first point of contact for individuals and groups, routing complex inquiries appropriately. Maintain organizational systems for electronic and physical records. Collect, analyze, and prepare communication materials from established sources. Provide on-site setup, registration, troubleshooting, and cleanup for events. Update websites and provide administrative support for internal research funding competitions. This role supports the THRIVE initiative within the Research, Innovation and Scholarly Excellence (RISE) Initiatives at the University of Wisconsin-Madison, focusing on interdisciplinary health research.
Required Qualifications
- Administering or managing projects, tasks, and deadlines using digital tools
- Solving problems both independently and collaboratively
- Communicating professionally with clients
- Bachelor's degree
Desired Qualifications
- Administratively supporting a group or a team in a professional setting
- Managing event and meeting logistics such as registration, catering, venue reservations, agendas, presentations, and other details, ideally with some of this experience at UW-Madison
- Coordinating calendars and scheduling meetings for multiple individuals
- Updating websites, ideally using the WiscWeb platform / Wordpress
- Handling financial transactions for an organization or office
- Comfortable utilizing the following platforms: Workday, Microsoft Word and Excel, Adobe Acrobat, Google Drive, Box, Zoom, Microsoft Teams, or similar virtual meeting platforms; experience with SurveyMonkey
- Apply and Adobe design software / Canva
- Prior experience within the University of Wisconsin System or a similar higher education institution
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