The Lipp Law Firm, PC Virtual Assistant
$62,400–$62,400 year
RemoteUnited States
Job Summary
Manage the Owner's email inbox, calendar, and incoming phone traffic while responding to requests from the team and potential clients. Check in daily to review priorities, prepare thank you letters for referral partners, and process client payments through LawPay. Enter contractor time into PracticePanther, create monthly invoices, and upload bank statements to Dropbox for the bookkeeper. Provide clear end-of-day updates and maintain organized notes and procedures. This remote 1099 contractor role requires 15 to 20 hours per week with flexible Monday through Friday availability, some morning ET time zone preference, and a $30/hr rate. Candidates must pass a background check and demonstrate strong written communication skills, attention to detail, and the ability to handle private legal and financial information with discretion.
Required Qualifications
- Reliable and consistent in following through on tasks
- Professional in communication and conduct
- Calm and focused when managing changing requests and priorities
- Friendly, empathetic, and helpful when communicating with clients and team members
- Proactive and accountable, with a positive attitude
- Detail oriented and accurate
- Strong spelling, grammar, and written communication skills
- Comfortable working with numbers and handling billing, invoices, and payments
- Resourceful and able to bring possible solutions and options to the team
- A strong listener who takes detailed notes and remembers instructions
- Able to follow written processes and complete routine tasks independently
- Responsive and able to communicate clearly, directly, and respectfully
- Good judgment and discretion when handling private legal, client, and financial information
- Able to manage requests from multiple team members and keep priorities organized
- Tech savvy and quick to pick up new tools and software
- Previous experience working in a law firm or professional services office
- Experience with Google Workspace (Gmail, Google Docs, and Google Sheets)
- Experience with Monday.com
- Experience with Adobe
- Experience with ChatGPT
- Experience with Dropbox
- Experience with PracticePanther
- Experience with LawPay
- Must be able to pass a background check
- Must be available for morning ET availability
- Candidates residing in the ET or CT time zones
- Must be able to work as a long-term (3+ years) team member
Desired Qualifications
- Previous experience working in a law firm or professional services office is a plus
- Experience with the following tools is a plus! Google Workspace (Gmail, Google Docs, and Google Sheets)
- Experience with the following tools is a plus! Monday.com
- Experience with the following tools is a plus! Adobe
- Experience with the following tools is a plus! ChatGPT
- Experience with the following tools is a plus! Dropbox
- Experience with the following tools is a plus! PracticePanther
- Experience with the following tools is a plus! LawPay
- Candidates residing in the ET or CT time zones are preferred
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