Temporary HR Compliance Assistant
$41,600–$52,000 year
On-siteMiddletown, Connecticut, United States
Job Summary
Process Form I-9 employment eligibility verifications for the University's annual onboarding period by conducting in-person appointments, reviewing original documents, and completing Sections 2 and 3 of the form. Maintain accurate employment records in Workday and other systems by scanning, uploading, indexing, and performing quality reviews to ensure compliance. Schedule appointments, respond to routine inquiries from students and employees, and monitor outstanding documentation to support timely completion. Identify discrepancies and escalate complex immigration matters to the HR Team or Tax specialist as appropriate. This on-campus position runs approximately eight weeks from mid-August through mid-October, averaging 25 hours per week during peak processing.
Required Qualifications
- High school diploma or equivalent
- One year of administrative support, customer service, records management, or related experience
- Experience handling confidential or sensitive information
- Strong attention to detail and ability to maintain accuracy in a high-volume environment
- Ability to learn, interpret, and consistently apply detailed procedures and federal Form I-9 requirements
- Ability to identify discrepancies and recognize when issues require escalation
- Ability to exercise sound judgment while handling confidential records and applying detailed compliance procedures
- Proficiency with Microsoft Office and ability to quickly learn Workday and other electronic recordkeeping systems
- Strong organizational, interpersonal, and customer service skills
- Ability to communicate professionally with students, employees, and University departments
- Ability to work the required on-campus schedule during the University's fall onboarding period
- Completion of a pre-employment background check screening to the satisfaction of Wesleyan University
Desired Qualifications
- Prior experience processing Form I-9s or employment eligibility verification documents
- Experience working with Workday or another HRIS or electronic I-9 system
- Prior experience in human resources, onboarding, payroll, benefits, registrar operations, compliance, or records administration
- Experience processing or supporting routine international employment authorization documentation, including F-1 or J-1 records
- Experience supporting high-volume, deadline-driven administrative operations
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