Team Assistant
On-siteLondon, England, United Kingdom
Job Summary
Provide complete and accurate administration service to the partners team, including coordinating travel arrangements, booking flights and accommodation, producing itineraries, and arranging passports or visas. Process expenses for the team and manage ad hoc tasks or projects as requested. Arrange internal and external meetings by booking venues, setting up video conferencing, and coordinating lunch or refreshment arrangements. Meet and greet visitors and ensure compliance with specific responsibilities outlined by line managers, HR, or assurance teams. Maintain up-to-date knowledge of developments in compliance, risk, and internal audit areas.
Required Qualifications
- Educated to 'A' level/High School graduate or equivalent
- Professional secretarial qualifications
- Strong communication skills, both verbal and written
- Advanced in all Microsoft Office
- The ability to manage time, meet deadlines and prioritise
- Excellent understanding of organisational processes
- Accurate and numerate
- Proven secretarial / administration experience
- Managing multiple complex diaries
- Experience of arranging complex travel plans and itineraries
- Experience in processing expenses
- Experience of working with people across multiple locations
Desired Qualifications
- Outcome focussed, self-motivated, flexible and enthusiastic
- Professional approach to successfully interact with managers/colleagues and external suppliers
- Team player as well as the ability to use own initiative
- Proactive
- Concern for quality
- Information seeking
- Customer focus
- Team working
- Initiative
- Problem solving
- Time management
- Relationship building
- Communication skills
- Detail orientated
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