Team Admin Assistant - Global Equities
HybridHenley-on-Thames, England, United Kingdom
Job Summary
Coordinate meetings, events, and travel itineraries for the Global Equities Investment team, including arranging accommodation, meeting rooms, and circulation of agendas and minutes. Greet visitors, manage electronic expense claims, and oversee purchase orders while maintaining Verity, biographies, and office supplies. Support the investment process by collating documents, presentations, and spreadsheets, and handle quarterly gifts and benefits returns in line with Compliance requirements. Provide diary management and respond to team queries, offering ad hoc support for wider Henley Investment initiatives. Full-time or part-time basis with hybrid working; spend at least four days weekly in the office.
Required Qualifications
- Previous relevant secretarial experience
- Proficiency in the use of PC software including Word, Excel, PowerPoint, Outlook, and any other packages as required
- Self-motivated
- Highly organised
- Good attention to detail
- Excellent written and oral communication skills
- Confidence in dealing with people at all levels
- Ability to handle sensitive information
- Display of tact and diplomacy
- Ability to maintain confidentiality
- Pragmatic
- Ability to work well as part of a team
- Flexibility and ability to respond effectively to variations in workload
- Ability to remain calm under pressure
- Ability to spend at least four full days each week working in the role's advertised office
Desired Qualifications
- Experience within the investment management / financial services industry
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