Subcontractor Compliance Assistant

Set up subcontractor document collection folders and checklists, and follow up directly with subcontractors to collect outstanding documents. Support certified payroll intake and processing (e.g., WH-347 and state-specific forms), reviewing payroll figures and flagging discrepancies. Maintain accurate, current compliance records across our tracking systems. Proactively follow up on expiring or missing documentation - before deadlines, not after. Provide regular written status updates on your assigned compliance items. What we're looking for: Comfortable working with numbers - reviewing figures, spotting discrepancies, and catching errors before they become problems. Strong critical thinking and problem-solving skills; able to work through an issue rather than just following a script. Attention to detail and comfort working from checklists and structured processes. Ability to manage multiple subcontractors and projects at once without things slipping. Clear, professional written and verbal communication you'll be emailing and calling subcontractors directly. Comfortable learning and working across different software systems. 1–3 years of administrative, compliance, or construction-support experience preferred, but not required for the right candidate. Nice to Have (Not Required): Bilingual in Spanish; Familiarity with construction subcontractor compliance: Section 3, certified payroll, or Davis-Bacon requirements.