Study Trips and Visa Coordinator

Coordinate travel, accommodation and visa processes for MA programmes, planning and booking international and UK study trips, and support attendance tracking and visa compliance with UKVI. Responsibilities include sourcing cost-effective travel and accommodation, liaising with Programme Directors and faculty to develop trip timetables, negotiating contracts with service providers, preparing travel materials, maintaining student portals, tracking budgets and invoices, and assisting with incident reporting, risk assessments, and events. The role also involves supporting Schengen visa documentation when required, maintaining travel-related knowledge of visa changes, and attending relevant committee meetings. Essential skills include coordinating travel for large groups, budget tracking, price negotiation for accommodation/venue hire, strong customer service and relationship management, knowledge of the Higher Education environment, excellent organizational and IT skills (Microsoft Office, Canvas LMS), and effective communication across multiple stakeholders. Desirable: knowledge of visa compliance/UKVI regulations and additional languages; degree-level education. Hybrid working arrangement in London offered.