Strategic Executive Assistant (Operations / COO Track) - 19915
Remote · Johannesburg, Gauteng, South Africa
Job Summary
Strategic, high-agency Executive Assistant supporting COO-track leadership in a fully remote, full-time contract role. You will own executive calendars and communications, serve as a solution gatekeeper to improve internal efficiency, prepare daily operational briefs, and provide strategic support across sales operations, networking event orchestration, and AI-enabled systems. The role emphasizes proactive problem solving, process automation, and governance, partnering with leadership to drive operational excellence, manage CRM and pipeline hygiene, coordinate high-value events, and optimize documentation and SOPs. The ideal candidate brings advanced tech fluency with cloud tools (e.g., ClickUp, Notion, Asana), CRM experience, and strong communication skills to interface with external clients and partners while advancing a career path toward senior operations leadership.
Required Qualifications
- 4+ years of experience as an Executive Assistant, Operations Coordinator, or Project Manager supporting fast-paced founders, entrepreneurs, or executives
- Advanced Tech & AI Literacy; fluency with cloud software, project management tools (ClickUp, Notion, Asana), CRMs, and generative AI interfaces
- Systematic thinking and ability to organize chaos into repeatable processes
- Exceptional written and verbal English communication; executive presence for external clients and partners
- High agency, ownership, and proactive problem solving; ability to work without micro-management
- Experience building and updating SOPs or process documentation
- Strong calendar and inbox management skills with an emphasis on optimizing leadership time
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