Staffing Specialist (26-27 SY) - Human Resources
$37,072–$57,402 year
On-siteIrving, Texas, United States
Irving, Texas, United StatesOn-siteFull Time$37,072–$57,402 yearHigh School Or EquivalentLarge
Full TimeHigh School Or EquivalentLarge
Job Summary
Screen applications for Guest Educators, contractors, and volunteers, verifying backgrounds through TxDPS and JDP checks. Manage data entry in the Munis system, maintain payroll records, and create statistical reports to track information integrity. Facilitate orientation for new staff, update training lists, and serve as a liaison between the district and the Guest Educator management vendor. Notarize documents, respond to employment verification requests, and assist with recruitment strategies and campus visits. Maintain physical and digital records while complying with state and district policies. This role supports the Director of HR and HRIS Operations in strategic staffing initiatives.
Required Qualifications
- High School Diploma or GED
- Strong Microsoft Suite & Google Suite skills
- Notary Public Commission or ability to obtain upon hire
- Knowledge of state and district policies pertaining to Guest Educators and how they apply to primary job functions
- Ability to communicate effectively in a variety of situations
- Ability to multi-task and work effectively in an environment with frequent interruptions
- Ability to maintain digital and virtual files in an organized manner
- Ability to evaluate documents with close attention to detail
- Ability to analyze situations and data to make recommendations for improvements or solve problems
- Ability to effectively utilize and manage district personnel systems, spreadsheets, and database programs
- The ability to maintain confidentiality
- At least three (3) years of clerical work experience in a position with duties of similar responsibility
- Ability to communicate effectively (verbal and written)
- Ability to interpret procedures and analyze data for decision-making
- Must demonstrate the ability to communicate effectively (verbal and written)
- Must be able to interpret procedures and analyze data for decision-making
- Must be able to respond to emergency situations and think clearly, as needed
- Ability to communicate effectively (verbal and written)
- Ability to maintain confidentiality of information
- Ability to maintain continuous recruitment of candidates for the Guest Educator pipeline
- Ability to maintain a current working knowledge of and comply with all state and district policies and regulations concerning primary job functions
- Ability to travel within district and state
- Occasional out-of-state travel
- Seasonal driving school or rental vehicles to recruiting sites
- Ability to work with frequent interruptions
- Ability to maintain emotional control
- Ability to exercise reasoning and problem-solving skills while under stress
- Ability to respond to employment verification requests
- Ability to create and update service records
- Ability to notarize documents
- Ability to maintain a notary log
- Ability to provide project assistance and other support to office areas
- Ability to update databases and run reports
- Ability to serve as a backup during the hiring process
- Ability to handle routine HR inquiries
- Ability to explain HR policies and practices to employees
- Ability to assist Staffing Coordinators with recruitment and retention strategies
- Ability to maintain communication with department/campus contacts
- Ability to make campus visits
- Ability to ensure all guest educator binders and documentation are up to date
- Ability to train department/campus contacts on guest educator processes
- Ability to contribute to the prevention of accidents and injuries
- Ability to observe safety rules and District policy
- Ability to practice the principles and skills taught in safety training
- Ability to wear personal protective equipment as required
- Ability to report injuries and incidents immediately to the supervisor
- Ability to be proactive in the ongoing efforts to improve and maintain workplace safety
- Ability to work in an in-person position
- Ability to work from home is not allowed unless approved by the Superintendent
Desired Qualifications
- Previous experience with MUNIS and Frontline, preferred
- One (2) or more years of work experience in a public school district or HR, preferred
- Bilingual Spanish/English Preferred
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