Staff Assistant
On-siteCalgary, Alberta, Canada
Calgary, Alberta, CanadaOn-siteFull TimeSenior LevelHigh School Or EquivalentLarge
Full TimeSenior LevelHigh School Or EquivalentLarge
Job Summary
Provide basic administrative support to assigned team members by answering phones, forwarding messages, and managing voice mailboxes. Type and proofread correspondence, memos, and reports while copying and distributing routine reports. Prepare internal and external mail, including special handling packages and mailing lists, and distribute mail and faxes as needed. Perform data entry, oversee accounting data entry, and prepare billing documents. Maintain filing systems, manage office supplies, and process expense reports as requested. Assist with special projects to support the assigned area.
Required Qualifications
- High school diploma or equivalent from an accredited institution
- One or more years of experience administrative role in a professional office environment
- Type routine business letters and documents using proper format, punctuation, grammar, diction, and style
- Demonstrate strong initiative and customer service orientation
- Interact with employees, visitors and vendors with poise and diplomacy
- Interpret instructions in written, oral, and diagrammatic or schedule form
- Ability to manage and prioritize multiple tasks while meeting deadlines
- Proficient in Microsoft Office software
- Type a minimum 50-WPM with accuracy
- Communicate effectively both verbally and written
- Demonstrate strong attention to detail and proofreading abilities
- Ability to work in a team environment
- Maintain strict confidentiality
- Operate personal computer and other office equipment
- Ability to lift up to 25lbs
- Work overtime as business needs deem appropriate
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