Staff Assistant
$58,232–$70,000 year
HybridCambridge, Massachusetts, United States
Job Summary
Maintain timelines for annual appeal schedules, manage prospect pipelines, and run reports to track fundraising progress toward goals. Coordinate logistics for solicitations, donor visits, and events while entering contact reports and proposals into the development database. Prepare agendas, briefings, and meeting materials for the Senior Director of Annual and Leadership Giving, and oversee external inquiries through office email inboxes. Provide on-site support for local DevAR events and handle general administrative duties including printing, filing, and travel arrangements. Work collaboratively across the Development and Alumni Relations Office to support stewardship, gift acknowledgments, and major gift fundraising efforts.
Required Qualifications
- HS Diploma or equivalent
- Minimum of 2 years' full-time work experience in a professional office or equivalent transferable experience
- Microsoft Office and general computer literacy, including proficiency with standard office software (e.g., Microsoft Office or Google Workspace)
- experience with at least one Development CRM (e.g., Advance, Salesforce, Raiser's Edge, or similar)
- Strong attention to detail and ability to proofread well
- Candidates must have employment authorization to work in the US
- Candidates who do not live within commuting distance of our Cambridge, Massachusetts campus should indicate on their resumes whether they are 'willing to relocate'
- Please note that to be considered for this position, a cover letter and resume are required with the submission of your application
- Must be professional, enthusiastic, collaborative, focused, motivated to learn, reliable, able to adapt, and able to work effectively with people from different backgrounds and experiences
- Must demonstrate excellent written and verbal communication and customer service skills
- Embody a high degree of professionalism with the ability to handle sensitive and confidential materials with sound judgment and discretion
- Must be highly organized, detail-oriented, conscientious, and efficient, with the ability to work independently and handle multiple tasks accurately under deadline pressure
- Accept challenging projects and be eager to develop new skills in a fast-paced and flexible environment
- Ability to thoughtfully employ AI-assisted tools for written communications, data-driven tasks, and workflow efficiencies, while exercising strong professional judgment and ensuring outputs align with institutional standards
Desired Qualifications
- Bachelor's degree preferred
- Have an interest or background in higher education, museums, fundraising, or arts and design/the design professions
- Be creative and curious, attend GSD public lectures and events, and engage with colleagues outside of the DevAR team
- Possess a sense of humor, high-energy and productive mentality, and a solutions-oriented approach to the work
- Experience with Advance CRM and QlikView reporting preferred
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.