Sr. Program & Administrative Specialist - Regeneron Innovation Center
On-siteTarrytown, New York, United States
Job Summary
Own end-to-end logistics for signature programs, from the TEDxRegeneron Innovation Summit to global forums, managing venue, AV, speaker coordination, and production timelines with experience design agencies. Own vendor relationships end-to-end, handling contracting, procurement, and ongoing relationship management while partnering on budget tracking and real-time spend monitoring. Act as the first point of contact for internal and external partners, ensuring seamless coordination across senior stakeholders and no commitment falls through the cracks. Serve as a trusted operating partner to the Head of RIC, managing calendar and travel needs to protect strategic time and ensure engagement preparation. Build and maintain the RIC operating backbone, including onboarding new team members and managing brand-consistent materials and shared systems.
Required Qualifications
- Bachelor's degree
- Administrative support, communications, business, programs and event management, or a related field
- 5–8 years in executive assistance, program coordination, operations, event management, and executive support
- demonstrated experience managing complex, multi-stakeholder programs
- enabling a senior leader
- Proven program and event execution
- coordinating logistics, vendor relationships, and attendee communications
- convenings of 100+ participants
- Experience with vendor onboarding and procurement
- contract routing
- purchase-order management
- accounts-payable processes
- Budget-tracking experience
- maintaining a real-time spend tracker
- flagging variances
- coordinating with finance on purchase orders and reimbursements
- Experience enabling a senior leader (SVP or C-suite)
- schedule coordination
- T&E support
- demanding, high-discretion environment
- required to be performed on‐site
Desired Qualifications
- Proficiency with productivity and AI tools
- Copilot
- Claude
- equivalent
- comfort with expense-management platforms
- Concur
- equivalent
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