Sr Executive Assistant
$130,000–$130,000 year
On-siteHayward, California, United States
Job Summary
Manage the CEO's complex calendar, coordinate domestic and international travel, and act as the primary gatekeeper for executive time. Prepare and reconcile expense reports, screen incoming requests, and maintain confidential records with the highest level of discretion. Coordinate logistics for Executive Leadership Team meetings, Board of Directors sessions, and VIP engagements, including agenda preparation, briefing materials, and meeting summaries. Draft executive correspondence, presentations, and talking points while ensuring communications align with the CEO's voice and priorities. Serve as the administrative contact for the Office of the CEO, managing day-to-day operations and representing the office professionally to stakeholders.
Required Qualifications
- Bachelor's degree
- 7+ years supporting senior executives
- Experience supporting C-suite executives
- Experience supporting a CEO
- Demonstrated expertise managing complex executive calendars
- Experience managing international travel
- Exceptional written and verbal communication skills
- Outstanding organizational, planning, and prioritization skills
- High degree of discretion, professionalism, and sound judgment
- Advanced proficiency with Microsoft Office
- Advanced proficiency with Outlook
- Advanced proficiency with Teams
- Advanced proficiency with PowerPoint
- Advanced proficiency with SharePoint
- Onsite role in Hayward, CA
Desired Qualifications
- Business Administration or related field
- Experience supporting executives within a global, publicly traded, or multinational organization
- Experience supporting executives within semiconductor, advanced manufacturing, technology, or industrial organizations
- Experience supporting organizations undergoing rapid growth or transformation
- Experience preparing executive presentations and Board materials
- Familiarity with SAP
- Familiarity with other enterprise systems
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