Sr. Executive Administrative Assistant
$78,100–$125,235 year
HybridUs, Île-de-France, France
Job Summary
Manage high-level administrative and operational support for SVPs and VPs, acting as a trusted thought partner to support enterprise strategy and leadership priorities. Operate with a CEO-office mindset to anticipate downstream impacts, sequence trade-offs, and exercise independent judgment in managing time, access, and information flow. Balance complex global calendars, serve as a gatekeeper for scheduling, and own the annual executive cadence to protect focus time. Coordinate internal and external meetings with a "no surprises" standard, ensuring executives are fully prepared with materials and context while tracking follow-ups. Manage executive communications, filter noise, and act as a primary interface with senior leaders, partners, and vendors. Oversee office operations, including supplies, purchasing, and vendor coordination, while supporting leadership initiatives, offsites, and compliance tracking. Plan and execute travel, events, and A/V logistics, and maintain organized filing systems and meeting minutes. Handle sensitive information with absolute discretion and continuously improve administrative workflows.
Required Qualifications
- A bachelor's degree
- A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‐level leaders
- Experience leveraging AI tools to enhance productivity and workflow efficiency
- Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline paired with enterprise‐level thinking
- This position is overtime eligible
Desired Qualifications
- Administrative Support
- Business Writing
- Communication
- Customer Centricity
- Data Capturing
- Diary Management
- Document Management
- Execution Focus
- Microsoft Office
- Office Administration
- Organizational Knowledge
- Organizing
- Presentation Development
- Problem Solving
- Professional Ethics
- Travel Planning
- Typing
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