Sr. Event Coordinator
On-siteTampa, Florida, United States
Job Summary
The Sr. Event Coordinator supports the Manager and Director of Event Services in the planning and execution of concerts, sporting, and premium events at Vinik Sports Group venues. Responsible for end-to-end event logistics, cross-department coordination, and ensuring staff deliver world-class service. Core duties include creating and distributing comprehensive event detail sheets, coordinating with outside vendors (rentals, stagehands, runners), managing venue readiness, coordinating advance event information with promoters and production contacts, live tracking of event-related expenses, preparing scalable venue maps for ticketing, and supporting post-event reporting and budgeting. The role requires building strong vendor and stakeholder relationships, coordinating setup across operations (hospitality, AV, catering, permits, insurance, parking), and maintaining clear communication with clients and leadership during high-profile situations. The position is onsite with flexibility for occasional remote work.
Required Qualifications
- Bachelor's Degree preferred in Event Management or Hospitality Management
- 2-3 years’ experience in venue events management and coordination, preferably in the sports, entertainment, convention or exposition industry
- Ability to demonstrate leadership skills
- Prior experience working large scale events
- Experience working in a capacity where you have no direct management responsibility for functions and work closely in a collaborative way to influence others
- Excellent ability to establish rapport with others and the ability to build strong interpersonal relationships
- Demonstrated experience with project management
- Ability to communicate clearly in a professional manner both verbally and written
- Exhibit good judgment, make sound decisions quickly, be proactive and anticipate needs of clients
- Ability to meet tight deadlines, multi-task proficiently, work well under pressure with attention to detail and be creative with solutions to client needs
- Ability to relate to a diverse customer and employee base
- Proficiency in Microsoft Word, Excel and Outlook
- Experience working in AutoCAD and Momentus Elite
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