Sr Associate R&D Operations

Job Summary

Required Qualifications

• •Bachelor's degree
• •Associate degree and 2 years of related resource management, paralegal, contracting and/or financial accounting experience
• •4 years of related resource management, paralegal, contracting and/or financial accounting experience
• •High school diploma / GED and 6 years of related resource management, paralegal, contracting and/or financial accounting experience
• •Solid understanding of purchasing and supply chain procedures
• •Solid understanding of standard operating procedures (SOPs) and healthcare regulations
• •Solid understanding of standard contracting legal principles
• •Excellent computer and MS Office skills
• •Good writing skills
• •Detail-oriented
• •Ability to process transactions from end to end
• •Ability to identify and escalate business issues needing resolution
• •Ability to review invoice/expenses and triage or escalate any issues
• •Ability to communicate and escalate contractual and/or payment challenges to leadership team
• •Ability to engage with functions to assist with planning and managing resources and expenses
• •Ability to handle financials for assigned expense collections including tracking and reporting
• •Ability to participate in and contribute to initiatives related to resource and expense management
• •Ability to exercise good judgment
• •Ability to interact with business partners to ensure compliance processes and standards are understood and followed
• •Ability to maintain key relationships by communicating and collaborating with cross-functional partners
• •Time management and problem-solving skills
• •Ability to manage payment inquiries that are received from HCPs, RAEs, Service Providers etc
• •Ability to handle administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools
• •Ability to perform data entry, administrative coordination, compliance checks, and document management
• •Ability to provide support as required for Planisware and financial systems, such as Ariba/MyBuy
• •Ability to generate Purchase Orders and Change Orders within internal system
• •Ability to support budget confirmation and PO-tracking
• •Ability to resolve invoice issues and escalations
• •Ability to assist with urgent/high profile requests and projects
• •Ability to initiate CDAs, MTAs and other requested agreements
• •Ability to attend meetings as required and support the resolution of procure-to-pay technical issues
• •Ability to handle supplier onboarding and vendor account updates
• •Ability to ensure compliance with company policies, procedures, and regulatory requirements
• •Ability to maintain accurate records, update databases, and resolve any system-related issues or discrepancies
• •Ability to prepare regular and ad-hoc financial reports
• •Ability to collaborate with sourcing, accounts payable, and other relevant teams
• •Ability to ensure effective communication and foster positive working relationships
• •Ability to participate in audits and assist with compliance-related activities
• •Ability to continuously identify opportunities to improve transactional finance processes
• •Ability to offer guidance and support to team members or end-users on Ariba or SAP functionalities and processes
• •Ability to participate in training sessions and create user guides or documentation
• •Ability to review proposed arrangements via Amgen's healthcare compliance operations system of record (C3)
• •Ability to support Amgen staff members with any related questions and/or concerns such as C3 system support
• •Ability to work in a highly cross matrixed environment
• •Ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision

Desired Qualifications

• •Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology
• •Finance, resource, and budget management experience including cost analysis and reporting
• •Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba)
• •Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook)
• •Experience working with virtual teams and using collaborative tools and platforms
• •Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills
• •Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision