Sr. Admin Assistant - Sales & Supply Chain
$54,700–$67,900 year
On-siteNorthbrook, Illinois, United States
Job Summary
Plan and coordinate internal and external meetings, department events, and conference registrations, including scheduling, venue selection, catering, and logistical needs. Manage conference room reservations and travel arrangements for VPs using Concur, covering air, hotel, and ground transportation. Assist sales teams with regional customer visits by coordinating flights, accommodations, meeting spaces, and entertainment. Research potential venues, compile options for review, and manage assigned P-card activity, including tracking expenditures, processing invoices, and submitting sponsorship forms. Collaborate with the Executive Assistant on department priorities and special projects while supporting Sales & Supply Chain leadership.
Required Qualifications
- Minimum of 5 years of office experience
- Demonstrated experience coordinating meetings and events including managing multiple attendees, vendors, deadlines and logistical requirements
- Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
- Ability to support multiple Vice Presidents and managers while appropriately prioritizing competing requests and responsibilities
- Proactive approach with the ability to anticipate needs, identify potential issues, and take appropriate action, and follow assignments through completion
- Strong written and verbal communication skills with the ability to interact professionals with employees at all levels, customers and external vendors
- Ability to work independently while also collaborating closely with the Executive Assistant, department leadership, and other administrative professionals
- Adaptable and comfortable working in a large, active environment where priorities may change and multiple activities may occur simultaneously
- Exceptional organizational skills
- Attention to detail
- Adaptability
- Professionalism
- Proactive
- Resourceful
- Effective at building collaborative relationships in a fast-paced environment
Desired Qualifications
- Experience with Concur or similar travel and expense platforms
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