Specialist, Project Management
Remote
Job Summary
Coordinate weekly project review meetings and maintain consolidated action trackers for dozens of active initiatives within the Director General's Office portfolio. Serve as project management support for the WWF International Strategic Plan and the Network Working Group on Roadmap 2030, managing workplans, timelines, and dependencies while drafting agendas and briefing materials. Draft correspondence, edit executive-facing documents, and prepare status updates, decision logs, and summary packs for the Executive Team and Board Committees. Monitor progress against deadlines, track risks, and facilitate cross-team coordination to ensure timely delivery of strategic outputs. Maintain databases, trackers, and filing systems while supporting document management and meeting logistics. This fixed-term role provides dedicated coordination for the Special Advisor to the Director General during the development of key governance and strategic planning efforts.
Required Qualifications
- Bachelor's degree or equivalent professional experience
- Minimum of 5 years of relevant experience in project coordination, project management, executive support, administration, or a related field
- Demonstrated ability to manage multiple priorities simultaneously and work across numerous projects
- Strong organisational skills and attention to detail
- Excellent written communication and editing skills in English
- Strong proficiency with Microsoft 365 applications, particularly Outlook, Teams, Word, PowerPoint, Excel, and Planner
- Excellent project tracking and follow-through capabilities
- Strong interpersonal and stakeholder management skills
- Ability to work independently while maintaining close coordination with colleagues
- Sound judgement and discretion when handling sensitive information
- Highly organised, reliable and proactive
- Ability to manage competing priorities and tight deadlines
- Service-oriented approach and commitment to high-quality delivery
- Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration
Desired Qualifications
- Experience supporting senior executives or leadership teams is highly desirable
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