Specialist, Facilities Contracts and Bids (SP FAC CONTR) 2026-27
$95,214–$121,523 year
On-siteOakland, California, United States
Job Summary
Manage the District's construction project bidding and contracts by preparing proposal documents, tracking executed agreements, and maintaining contract databases. Lead complex procurement assignments including bid processes, design agreements, and work authorizations while ensuring compliance with state and federal laws. Draft, review, and issue-spotting for contract documents, coordinate bid openings, and facilitate workshops for vendors and staff. Analyze third-party services, prepare regular reports on contractor pre-qualifications and bid evaluations, and partner with financial partners to tie internal accounts to projects. Consult with external agencies and staff on facilities procurement, resolve contract issues, and recommend process improvements to enhance operational efficiency.
Required Qualifications
- Bachelor Degree or its equivalent
- 2 years of similar and relevant work level experience = 1 year of college
- Minimum of 5-7 years of experience in a complex administrative support role
- 3 to 5 years as a contracts/compliance analyst or equivalent role
- experience that required maintenance of client files
- experience that required drafting documents and correspondence
- experience that required researching and interpreting regulations
- experience that required monitoring deadlines
- experience that required analyzing documents
- Legal experience is helpful
- Intermediate to advanced proficiency with Microsoft Office
- Strong familiarity with databases
- Valid California Driver's License
- Regulations, laws, statutes, reforms, procedures, timelines and policies governing construction bidding, particularly in the public sector environment
- Procedures, methods, techniques and strategies utilized in managing processes and procedures related to construction procurement
- General Facilities contract policies, procurement manuals and procedures
- General architecture and construction industry
- Writing skills to prepare clear and concise specifications and reports
- Complex, specialized Facilities Planning and Management Bidding / Public Advertising principles and processes
- Advanced guidelines, policies, and regulations related to Contractor's Prequalification Procedure
- Strong decision-making, organizational, analytical, planning and problem-solving skills
- Strong interpersonal and communication skills needed to interact with others in a professional and tactful manner
- Strong working knowledge of PC software applications used for work processing, spreadsheets, and databases
- Independently develop and implement plans and procedures, evaluate and assess problem areas, and provide recommendations for solutions
- Perform independent research and analysis and prepare periodic or special reports
- Assure District contracts are prepared in accordance with applicable laws, codes, regulations and Board Policies
- Be very detail oriented and review and critique the minutiae of all documents while keeping in mind the overall broader objective related to the documents
- Retain knowledge of the laws and regulations governing Facilities' school district purchasing policies and procedures
- Create an atmosphere of respect, trust and high morale
- Work under intense pressure of time constraints and cope with difficult situations in a sensitive and positive manner
- Effectively communicate orally and in writing
- Establish and maintain an effective working relationship with a wide variety of people, including administration, employees, vendors and contractors
- Prepare, review, verify and process contracts and all other related documents
- Travel regularly, at times bi-weekly, to Board of Education and District central office to transport contract-related documents
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