Special Events Coordinator, Schools and Programs - University Advancement
$48,610–$75,275 year
On-site · St. Louis, Missouri, United States
Job Summary
Coordinate and staff university special events and ceremonies, manage on-site logistics, oversee invitation lists and mailing campaigns, coordinate vendors, create event timelines and seating plans, assist with speakers and briefing materials, and collaborate with communications to manage broadcast emails and event templates. This role involves frequent interaction with high-level university leadership, donors, and alumni, and requires on-site presence during evening events and weekend programming. Responsibilities include staffing events, data management for invitations, and supporting cross-department coordination to advance the university’s mission. Expected skills include event operations, vendor relationships, project management, and strong interpersonal communication.
Required Qualifications
- High school diploma or equivalent
- 5 years relevant experience
- Ability to interact with senior university leadership, donors and alumni
- Strong communication and organizational skills
- Experience coordinating events, timelines, and vendor management
- Proficiency in Microsoft Office and project management
- Detail-oriented with ability to manage multiple tasks
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