Special Events Coordinator
$41,600–$41,600 year
HybridPittsburgh, Pennsylvania, United States
Job Summary
Schedule and reserve meeting rooms and venue sites, create timelines and floor plans, and update staff and volunteer schedules for assigned events. Serve as the event lead for special events, coordinating set-up and tear-down logistics, managing vendor and performer communications, and acting as the primary point of contact for guests. Maintain accurate inventory of event supplies and equipment, document meeting notes, and communicate across departments including Catering, Grounds, and Animal Care. Disposes of litter and waste throughout park facilities while providing excellent guest relations and answering visitor inquiries. Works a flexible schedule including evenings, weekends, and holidays, operating on a hybrid basis with long shifts in all weather conditions.
Required Qualifications
- Must be able to use and/or learn office equipment including computers, printers, telephones, etc.
- Must have the ability to operate or learn how to operate utility vehicles (golf carts)
- Must have the ability to lift 30 pounds for event execution
- Must be able to walk long distances and stand for extended periods of time in all weather conditions
- Must be able to work weekends, evenings, some holidays, and at times for long shifts
- Must have reliable transportation
- Must be able to adhere to the standard dress code for office settings and for special events
Desired Qualifications
- Bachelor's degree in a related field or 0 – 3 years' experience in special events, planning and execution, or a related field is preferred
- An interest in a background in cultural or entertainment venues is preferred
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