Special Assistant to the EVP
$79,000–$110,000 year
On-siteWashington, District of Columbia, United States or Washington, United States
Job Summary
Maintain the Executive Vice President's calendar, contact database, and correspondence while rigorously proofing written materials and managing travel logistics. Serve as a liaison between the EVP and internal stakeholders to coordinate scheduling priorities, briefing materials, and special projects across all divisions. Prepare the EVP for activities with members, agencies, Congressional offices, and the White House by organizing meeting details and managing social media channels. Provide timely information to members regarding policy inquiries and direct concerns, while overseeing expense reports and printed materials for board obligations and receptions. Work closely with the Executive Operations team and communications staff to amplify organizational messages and manage multiple concurrent projects with high confidentiality.
Required Qualifications
- 5-7 years administrative experience working as a scheduler or Executive Assistant
- 1+ years of experience managing the office of a senior level executive
- Experience in an advocacy, political, business or hospitality/service environment
- Microsoft Office proficiency
- Outstanding intra-personal communication skills
- Office management abilities
- Strong time management and organizational skills
- Exceptional written executive communication skills
- Grammar and proofreading abilities
- Ability to manage multiple projects concurrently
- Ability to make decisions quickly
- Impeccable attention to detail
- Professional image
- Ability to approach people and situations with a positive attitude
- Tact
- Diplomacy
- Discretion
- Confidentiality
- Sense of urgency
- Ability to handle pressure with grace
- Positive attitude in a deadline-driven, fast paced environment
- Ability to work after hours
- Limited travel as needed
- Work hours generally 9:00 am – 6:00 pm
Desired Qualifications
- Experience working as a scheduler or Executive Assistant
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