Speaking Engagements & Sponsorship Manager
$90,000–$100,000 year
On-siteNew York, United States
Job Summary
Coordinate end-to-end logistics for executive speaking engagements and sponsorships, managing communications with speakers, event organizers, and internal stakeholders across the CEO's Office, Marketing, and Sales. Maintain a comprehensive calendar and tracking system for deadlines and deliverables while developing timelines, milestones, and evaluation systems to assess engagement value. Track speaker biographies, presentations, travel requirements, and event collateral, ensuring all materials are reviewed, approved, and delivered on time. Anticipate potential issues to minimize last-minute changes and coordinate post-event feedback to inform future decisions. Serve as the central point of coordination for external events, ensuring a polished experience for executives and partners.
Required Qualifications
- highly organized
- proactive
- detail-oriented
- comfortable working with senior executives and external partners in a fast-paced environment
- ability to manage multiple engagements and deadlines simultaneously
- ability to anticipate needs and potential issues
- ability to ensure speakers are well prepared
- ability to ensure all event commitments and materials are delivered on time
- strong judgment
- communication skills
- ability to manage complex logistics
- ability to maintain a polished and professional experience for VantageScore's executives and external partners
- Manage communications with speakers, event organizers, and internal stakeholders
- Track and maintain speaker biographies, headshots, presentations, travel requirements, and other event-related information
- Coordinate speaker preparation, briefings, and deadlines
- Maintain a comprehensive calendar and tracking system for speaking engagements, sponsorships, deadlines, commitments, and deliverables
- Serve as a central point of coordination for external events and sponsorship opportunities
- Ensure sponsorship benefits, commitments, and associated deliverables are tracked and fulfilled
- Coordinate and organize presentation decks, speaker materials, event collateral, and other required assets
- Ensure materials are completed, reviewed, approved, and delivered according to event timelines
- Develop and maintain timelines, milestones, and deliverables for each engagement
- Coordinate closely with the CEO's Office, Marketing, Sales, other executive leaders, vendors, and event organizers
- Keep stakeholders aligned on responsibilities, deadlines, logistics, and expectations
- Anticipate potential issues and help minimize last-minute requests or changes
- Coordinate post-event feedback and reviews
- Develop a consistent grading or evaluation system to assess the value and impact of speaking engagements and sponsorships
- Maintain historical information that can help inform future event and sponsorship decisions
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