Speakers Bureau Coordinator
$57,000–$76,000 year
On-siteArlington, Virginia, United States
Job Summary
Speakers Bureau Coordinator for a federal client, managing day-to-day Speakers Bureau operations, tracking and processing meeting and speaking requests, coordinating executive review workflows, preparing engagement documents, and supporting leadership speaking opportunities. The role involves coordinating with government leadership and program offices, generating reports and dashboards, researching engagement details, and ensuring requests are complete for leadership review. Requires DHS Fitness Determination (current or obtainable), a relevant bachelor's degree, and 3+ years of experience in event coordination, executive engagement planning, or related administrative operations. Proficiency in MS Office, SharePoint, and Power BI is expected, along with strong communication and organizational skills. This is a contingent, contract-position located onsite in Arlington, VA.
Required Qualifications
- Department of Homeland Security (DHS) Fitness Determination (currently holds or able to obtain)
- Bachelor’s degree (BS/BA) in Marketing, Public Relations, Communications, Business Administration, Event Management, or a related field
- Minimum of three (3) years of demonstrated professional experience supporting executive engagement planning, speakers bureaus, event coordination, public affairs, communications, or executive administrative operations
- Experience coordinating meetings, conferences, executive speaking engagements, or stakeholder events
- Experience preparing executive briefing materials, engagement documentation, or meeting packages
- Demonstrated experience managing multiple requests and priorities using tracking systems and workflow tools
- Strong written and verbal communication skills with excellent proofreading and editing abilities
- Excellent organizational skills with exceptional attention to detail
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, and Power BI or similar reporting platforms
- Ability to manage multiple concurrent assignments while meeting established deadlines
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