Site Receptionist
On-siteHouston, Texas, United States
Job Summary
Answer and direct all incoming phone calls to site staff and stakeholders while greeting and assisting office guests, visitors, and customers. Ensure conference rooms are organized, clean, and stocked with supplies; purchase and expense office supplies to maintain stock levels. Collaborate with stakeholders to schedule meetings, client visits, and company events, and assist in creating presentations with management-level reports. Receive, sort, and distribute all mail and packages, then scan, fax, and email pertinent site documents. Create and maintain facility databases, including those for new vendors, and perform other related tasks assigned by management. Available for days, nights, weekends, holidays, and overtime.
Required Qualifications
- High school diploma or equivalent
- Must be available to work days, nights, weekends, and holidays, and required overtime as required
- Exhibit a professional demeanor
- Adhere to and practice confidentiality related to all business, customers, and site staff
- Minimum 5 years of relevant experience
- Well-versed with personal computers and software, including but not limited to Microsoft Office (Excel, Outlook, Word, etc.)
Desired Qualifications
- Bilingual (Spanish) is highly desirable
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