Site Administrative Assistant - Chennai
$714,800–$1,087,000 year
On-siteChennai, Tamil Nadu, India
Job Summary
Coordinate site administration, meetings, and communication between Headquarters and the local engineering team. Manage office operations, suppliers, contracts, assets, and facility issues while supporting financial administration, travel arrangements, and HR activities including onboarding. Provide HR support for benefits, training, safety programs, and EHS records; oversee logistics such as shipments, spare parts, inventory, and tool calibration. Support site accounting for purchase orders, invoices, and expense tracking. Maintain quality systems and documentation control. Collaborate with regional teams on site visits, audits, and special projects. Requires 4+ years of experience, willingness to travel up to 15%, and proficiency in English, Tamil, and Hindi.
Required Qualifications
- Graduate with minimum 4 years of experience in administrative, office management, logistics coordination, or site support roles
- Willingness to travel domestically when required to support business activities, projects, training, audits, or operational needs at other IBA locations (typically up to 10-15% of working time)
- Ability to provide administrative and logistics support beyond the assigned site and collaborate effectively with regional and global teams
- Accurate, reliable, and able to deliver under strict deadlines while consistently working in compliance with company procedures, regulatory requirements, and quality standards
- Highly organized with the ability to manage multiple priorities and coordinate activities across different stakeholders
- Comfortable working with procedures, compliance requirements, and administrative systems
- Flexible and adaptable to operational needs, including occasional after-hours support and infrequent weekend activities when business requirements arise
- Autonomous team player who is well organized, dependable, and capable of working independently while maintaining strong collaboration with local and international stakeholders
Desired Qualifications
- Strong interpersonal and communication skills in English, Tamil and Hindi preferred
- Experience in logistics, inventory management, stock control, or supply chain coordination is a strong advantage
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