Site Administrative Assistant

Site Administrative Assistant provides comprehensive administrative support to a project, reporting to the Project Manager and coordinating daily with the Project Manager, Assistant PM, Site Manager, and others to prioritize work. Responsibilities include receiving and screening phone calls and visitors, composing and distributing complex correspondence, reviewing outgoing documents for accuracy, coordinating requests from client and in-house staff, determining actions on important matters, maintaining calendars and filing systems, handling travel arrangements and expense reports, coordinating meetings, facilities, equipment, and catering, preparing notices, agendas, and minutes, and possibly assisting with timekeeping. The role requires 2-4 years of related experience, advanced proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word), a valid driver’s license, strong written and verbal communication skills, the ability to work in a fast-paced environment, and willingness to work overtime with little notice.