Shipping Receiving and Purchasing Coordinator
$62,400–$79,040 year
On-site · Castleton-on-Hudson, New York, United States
Job Summary
Shipping, Receiving & Purchasing Coordinator responsible for managing incoming and outgoing materials, maintaining inventory accuracy, coordinating shipments, and purchasing materials and supplies needed for production and installation operations. This role plays a critical part in ensuring projects are delivered on time, materials are available when needed, and inventory is properly tracked, organized, and on budget. Responsibilities include Receiving shipments, unloading and organizing materials, preparing and packaging finished signs and materials for shipment, coordinating freight pickups and local deliveries, maintaining shipping records and bills of lading, ensuring secure packaging, assisting with loading installation vehicles and coordinating with project managers to align delivery with installation, maintaining a safe warehouse, ordering materials and maintaining inventory, managing vendor relationships and pricing, tracking purchase orders, and supporting warehouse and inventory processes with a focus on safety and efficiency.
Required Qualifications
- 2+ years in shipping/receiving, purchasing, or warehouse operations (sign, fabrication, or custom manufacturing strongly preferred)
- Comfortable with ERP or inventory software; able to learn SquareCoil quickly (training provided)
- Strong attention to detail with PO matching, inventory counts, and freight documentation
- Solid written and verbal communication for vendor and internal coordination
- Ability to lift 50+ lbs and operate a forklift/pallet jack
- Valid driver’s license and be able to pass a DOT physical
Desired Qualifications
- 2+ years in shipping/receiving, purchasing, or warehouse operations
- ERP or inventory software; able to learn SquareCoil quickly (training provided)
- Familiarity with sign-industry materials and vendors
- Experience with SquareCoil or other sign-industry ERP (Cyrious, Shopvox, etc.)
- Forklift certification
- DOT physical
- Valid driver’s license
- Strong communication with vendors and internal teams
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