Shared Admin Assistant - 1ST SHIFT
$62,400–$72,800 year
On-siteAustin, Texas, United States
Job Summary
Coordinate complex, cross-departmental activities and projects while delivering efficient, proactive, and compliant administrative services to empower core missions. Manage high-volume tasks with exceptional multitasking and problem-solving abilities, utilizing advanced Microsoft Excel and PowerPoint skills to streamline workflows. Maintain strict confidentiality and regulatory compliance when handling sensitive proprietary information across clean-room environments and engineering labs. This role requires 4–7 years of shared services experience, a Bachelor's degree, and the ability to pass a background check and drug screening. Schedule is 1st shift, 8A-5P, Monday through Friday.
Required Qualifications
- Exceptional ability to multitask, prioritize high-volume tasks, and solve problems independently
- Clear and concise written and verbal skills
- Proven ability to build rapport with leaders and employees at all levels while managing stakeholder expectations diplomatically
- Comfortable embracing new digital tools, evolving processes, and shifting priorities in a fast-paced environment
- Advanced skills in Microsoft Excel (specifically pivot tables and macros) and PowerPoint
- A strong sense of discretion and integrity when handling sensitive or proprietary information
- A proactive mindset with an interest in Lean or Kaizen methodologies to optimize workflows
- 4–7 years in a corporate or shared services administrative role
- Demonstrable experience coordinating complex, cross-departmental activities and projects
- Bachelor's degree in business administration, Management, or a related field
- 1st shift 8A-5P - Mon-Fri
- Able to pass a pre-employment background check and drug screening
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