SF Office Manager (Contract)
$106,080–$131,040 year
On-site · San Francisco, California, United States
Job Summary
Contract Office Manager to support Phantom’s San Francisco office on a part-time basis (5-month contract: July–December). Responsibilities include coordinating team on-sites and events, managing daily office operations, handling vendor and building communications, coordinating the upcoming office move, onboarding visiting teams, maintaining office supplies and inventory, overseeing access and security items (badges, key fob), managing email/Slack communications for the SF site, and assisting with budget adherence and event planning. Requires 2+ years in office management or related roles, proficiency with Google Suite and Slack (Notion and Ramp a plus), strong organizational and communication skills, ability to lift up to 25 lbs, and eligibility to work in the Bay Area (SF) with availability Monday through Thursday and occasional weekends. Estimated hourly rate: $51–$63/hour; 32–40 hours per week; in San Francisco, CA.
Required Qualifications
- 2+ years of experience in office management, facilities coordination, executive assistance, or a similar operations/administrative role.
- Must have experience managing an office move, navigating vendor and internal communication, and coordinating logistics.
- Must have experience with Google Suite and Slack, nice to have: Notion and Ramp.
- Strong organizational skills with the ability to manage multiple recurring tasks and priorities simultaneously.
- A warm, welcoming presence and genuine enjoyment of working with people — you're the kind of person who makes others feel at home.
- Proactive and self-directed; able to identify what needs to be done and take ownership without being asked.
- Must have a strong operator mindset and ability to adapt to changes as needed.
- High attention to detail is a must.
- Experience coordinating events, team lunches, or on-sites, including vendor and logistics management.
- Comfortable with light physical tasks such as restocking supplies, receiving and shipping packages, and some lifting (up to 25 lbs) during an upcoming office move.
- Reliable and punctual, with consistent availability Monday through Thursday during core office hours.
- Strong communication skills and professional judgment — you'll be representing the People Team as the voice of the SF office as well as communicating async with the People Team regularly and join meetings as needed.
- Available for occasional after-hours team events, monthly office gatherings, and infrequent weekend work to support office moves and other operational needs.
- Must be available on December 4th.
Desired Qualifications
- 2+ years of experience in office management, facilities coordination, executive assistance, or similar
Apply with one swipe on Sorce. We auto-fill applications and apply on your behalf — no cover letters, no 40-minute forms.
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.