Service Administrative Assistant II
$60,000–$120,000 year
On-siteOklahoma City, Oklahoma, United States
Job Summary
Schedule appointments, answer caller inquiries, and relieve officials of clerical tasks by opening work orders, updating aged WIP, and uploading technician notes. Prepare work orders ranging from $5k to $10k for closing and invoicing, while collecting payments, issuing POs to vendors, and reconciling P-cards. Coordinate meetings and travel, prepare agendas, transcribe minutes, and compile reports as needed. Order and maintain supplies, arrange equipment maintenance, and provide excellent customer service to internal and external clients. This role requires a high school diploma or GED, MS Office proficiency, and occasional travel up to 10%.
Required Qualifications
- High school diploma or general education degree (GED)
- one to three years related experience and/or training
- equivalent combination of education and experience
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to speak effectively before groups of customers or employees of organization
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Ability to deal with problems involving several concrete variables in standardized situations
- Knowledge of MS Office Suite software
- Regularly required to sit, talk or hear
- Occasionally required to stand and walk
- Required travel up to 10%
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