Senior Specialist Invoice Management
On-site · Kuala Lumpur, Kuala Lumpur, Malaysia
Job Summary
Senior Specialist Invoice Management responsible for leading daily Purchase-2-Pay processing, ensuring timely and accurate invoicing in line with service levels and financial closing timelines. Execute complex supplier invoice processing with three-way matching, resolve discrepancies (blocked invoices, PO data issues, missing receipts, supplier queries), and escalate to Team Lead as needed. Act as SME for colleagues, guiding on complex transaction handling, process interpretation, and escalation of structural issues. Drive standardization and continuous improvement within the P2P ops team, support new or updated work instructions/tools/systems, and contribute ideas to the improvement backlog. Participate in pilots, testing, and training related to changes impacting operations; ideally bring understanding of AI tools and automation to streamline processes. Ensure accurate period-end AP accruals and reconciliation of goods received/invoice received, oversee invoice, PO, receipt accuracy, perform aging analysis, and support overdue items. Collaborate with Procurement, Business Units, and suppliers on complex invoice queries and disputes. This role operates within Omya, a global industrial minerals company headquartered in Switzerland, with a commitment to ethics and a Code of Conduct to guide behavior.
Required Qualifications
- University degree (Bachelor or equivalent) in Accounting, Business Administration, Finance, or related fields
- 3–5 years of experience in a process- or function-related operational role, preferably within Accounts Payable, General Accounting or Financial Operations
- Demonstrated experience as senior specialist, subject matter expert or experienced individual contributor within an AP or P2P environment
- Working knowledge of accounting principles (e.g., IFRS or local GAAP) as they apply to accounts payable, accruals, provisions and period-end closing activities
- Understanding of AP subledger accounting, including invoice posting, clearing, reconciliation to the general ledger and aging analysis
- Solid understanding of Vendor Invoice Management Systems (VIM) and invoice processing systems including OCR, preferably hands-on experience with Esker
- Knowledge of internal controls and compliance for purchasing and AP processes
- Ability to handle confidential commercial and financial information appropriately
- Strong attention to detail for financial postings, supporting documentation and approval workflows
- P2P master data and transaction administration (PO updates, invoice adjustments, receipt clarifications)
- Other requirements Ability to identify and escalate accounting irregularities such as duplicate postings, misallocations or unreconciled balances
- Understanding of period-end cut-off procedures and their impact on financial reporting
- High accuracy in reviewing invoices, PO data, spending lines and receipt confirmations
- Experience with dispute and exception handling, including root-cause analysis of invoice mismatches (price, quantity, GR/IR variances) and timely resolution tracking
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