Senior Specialist, AONL Initiatives
$92,000–$138,000 year
HybridChicago, Illinois, United States
Job Summary
Manage administrative and program coordination support for the AONL CEO and senior leadership team, including calendar management, travel logistics, meeting preparation, and follow-up. Coordinate executive initiatives, develop project timelines, and track milestones to ensure timely delivery across departments. Serve as a primary liaison between volunteer leaders and internal staff to facilitate communication, manage member-led group activities, and support annual work plans. Prepare reports, presentations, and documentation for leadership while recommending process improvements to enhance efficiency. This role reports to the Chief Operating Officer within the American Hospital Association's national organization, supporting cross-functional projects and member engagement efforts in a hybrid environment.
Required Qualifications
- Bachelor's Degree Business administration, healthcare administration or related field
- 5+ years Experience in project management, program coordination, executive support, or related role
- Experience in a healthcare, nonprofit or association environment
- Ability to manage multiple projects with competing priorities
- Strong organizational, communication, and relationship management skills
- Experience preparing reports, presentations, and meeting materials
- Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint
- Strong cross-functional coordination, meeting & event facilitation, organizational planning and process improvement skills
- Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service and time management skills
Desired Qualifications
- Experience supporting volunteer leaders, committees, or boards
- Familiarity with project management methodologies and collaboration tools
- Experience with Workday, Microsoft Dynamics, NetForum, or similar enterprise systems
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